Bill Scanning Software
Stop typing purchase bills by hand. Snap a photo or upload the bill your vendor gave you, and KhataBuddy’s AI reads it and creates the purchase entry for you — new items and vendor added automatically, and your stock updated.
Verma Traders
Tax Invoice · 12 Jul 2026
Purchase bill created
Every vendor bill used to mean minutes of typing
A purchase bill arrives, and you retype it line by line — item names, quantities, rates, GST — creating new items and the vendor as you go. It’s slow, easy to get wrong, and those errors show up later as wrong stock and GSTR mismatches. Bill scanning removes the typing: the AI reads the bill and builds the purchase entry, so you just review and save.
How it works
Scan a purchase bill in three steps
From the bill in your hand to a saved purchase entry — in seconds, on your phone.
Snap or upload the bill
Take a photo of the bill your vendor gave you, or upload a photo or PDF — right inside KhataBuddy on your phone.
AI reads and extracts
The AI reads the vendor, item names, quantities, rates, GST and totals straight off the bill — no typing.
Purchase entry created
Review and save. KhataBuddy creates the purchase bill, adds any new items and the vendor automatically, and updates your stock.
What it does
Purchase bill entry, done for you
More than reading text off an image — it creates the entry, the masters and the stock movement.
Scan any purchase bill
Snap a photo or upload a photo/PDF of a vendor’s bill and the AI reads it in seconds — printed or plainly handwritten.
No manual data entry
Vendor, item names, quantities, rates and GST are filled in for you, so you stop retyping every purchase bill by hand.
Auto-creates items & vendors
If an item or the vendor isn’t in your books yet, KhataBuddy adds it to your masters automatically — no setup first.
Stock updated automatically
Saving the scanned bill as a purchase updates your inventory, so your stock stays accurate without extra steps.
GST details captured
GSTIN, HSN and the CGST/SGST/IGST split are read off the bill, keeping your purchase records GST-ready.
Also scan sales invoices
The same AI can create a sales invoice from an image too — handy when you bill from a written slip or an old format.
Not a bolt-on — part of your billing
Many tools scan a bill and then push it into a separate accounting app. In KhataBuddy, bill scanning lives inside the same software that does your billing, inventory and GST. A scanned purchase updates your stock, creates the vendor and items, and feeds straight into your GST reports — no plugins, no exporting, no second app to reconcile.
Bill Scanning — FAQs
Common questions about scanning purchase bills and auto purchase entry with KhataBuddy.
Switch to smarter GST billing today
Join 10,000+ Indian small businesses running invoices, inventory, GST, and payments on KhataBuddy — with built-in AI that handles the work, in the app, on the web, or over WhatsApp.
Free trial · No credit card required