Free Tool
Free Quotation Generator
Create a professional price quotation (or estimate) for your customers in seconds. Fill the form, watch the live preview, and download a PDF — free, no login.
Your business
Prepared for (customer)
Quotation details
Items
Terms & Conditions
| # | Item | Qty | Rate | Taxable | GST | Amount |
|---|---|---|---|---|---|---|
| 1 | Item | 1 | 0.00 | 18% | 0.00 |
How to make a quotation online
A good quotation wins the deal and sets clear expectations. With this free tool you can send one in under a minute:
- 1
Add your business details
Enter your business name, address and GSTIN, and add your logo so the quote looks professional.
- 2
Add the customer
Fill in who the quotation is for — the customer name and address, and a quotation number and date.
- 3
Add items and prices
List each product or service with its quantity and rate. Add estimated GST if you want the quote to show taxes.
- 4
Set a validity date
Add a "valid until" date so the customer knows how long the quoted prices hold.
- 5
Download and send
Check the live preview, then download the quotation as a PDF or print it, and send it to your customer.
What is a quotation?
A quotation (also called an estimate or a quote) is a formal document a business sends to a potential customer before a sale. It lists the products or services on offer and their prices, so the customer can decide whether to go ahead.
Crucially, a quotation is an offer, not a bill — it doesn't create any payment obligation or GST liability, and it's usually valid only for a limited period. Once the customer accepts, the deal becomes an order and you raise a tax invoice for the actual sale.
What a quotation should include
- Your business details
- Business name, address, contact details and GSTIN so the customer knows who the quote is from.
- Quotation number & date
- A reference number and the date the quotation was prepared.
- Validity ("valid until")
- How long the quoted prices remain valid — quotes are time-bound offers, not open-ended.
- Customer details
- The name and address of the person or business the quotation is prepared for.
- Itemised products or services
- A clear line-by-line list with description, quantity and rate for each item.
- Subtotal, estimated tax & total
- The price before tax, any estimated GST, and the total the customer would pay.
- Terms & conditions
- Payment terms, delivery timelines, or any conditions attached to the offer.
Quotation vs invoice vs proforma
These three documents look similar but are used at different stages of a sale:
- Quotation — a price offer sent before a sale to win the deal. No payment or tax liability. (That's what this tool makes.)
- Proforma invoice — a preliminary bill sent for approval or an advance, still before the final sale. Proforma vs tax invoice →
- Tax invoice — the legal bill issued after the sale; it creates GST liability and lets the buyer claim input tax credit. Make a GST invoice →
Rule of thumb: quote first to win the order, then raise a tax invoice once it's confirmed. When you're ready to bill, use the free GST Invoice Generator.
Why use this free quotation maker
✓Free, no login
Create and download unlimited quotations — no signup, no email, no watermark.
✓Instant live preview
See the quote update as you type, so what you download is exactly what you send.
✓Professional format
A clean layout with your logo, itemised prices and validity — ready to impress a client.
✓Optional GST
Show estimated CGST/SGST or IGST, or leave taxes out for a simple estimate.
✓One-click PDF
Download a clean A4 PDF, or print it straight from your browser.
✓Private by design
Nothing is saved to an account — a draft stays in your own browser.
Quotation Generator — FAQs
Common questions about creating quotations and estimates with this free tool.
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