Billing Software for Pharmacy & Medical Stores
GST billing with batch & expiry tracking, fast counter billing, and low-stock alerts — run your medical store from your phone, the web, or even WhatsApp.
Batch & expiry tracking · GST-ready · Works on WhatsApp
Why pharmacy billing needs more than a normal bill book
A medical store isn’t a regular shop. You stock thousands of SKUs, every strip has a batch number and an expiry date, distributors sell on credit, and the counter gets busy exactly when you can least afford a slow bill. A plain invoice app simply can’t keep up.
KhataBuddy is built for how chemists and medical stores actually work in India — track stock by batch and expiry, bill in seconds, stay GST-compliant, and keep every distributor and customer ledger in one place.
Pharmacy billing challenges — solved
The everyday problems pharmacy businesses face, and how KhataBuddy handles each one.
Medicines quietly expiring on the shelf
Track every medicine by batch number and expiry date, with near-expiry and low-stock alerts — so you return or move stock before it becomes a write-off.
Slow billing when the counter is crowded
Find a product and bill in seconds, scan barcodes, and print a thermal receipt — queues keep moving even at rush hour.
Running out of fast-moving medicines
Real-time stock with minimum-stock alerts tells you exactly what to reorder, so you never lose a sale to “out of stock”.
Getting GST and HSN right on every bill
KhataBuddy applies the correct GST and HSN automatically and keeps GSTR-ready reports your CA can file from.
Distributor credit and customer dues piling up
Maintain a ledger for every distributor and customer, and send automatic WhatsApp payment reminders with a UPI link to get paid faster.
Typing long distributor purchase bills by hand
Upload or scan a distributor’s purchase bill and KhataBuddy’s AI reads the items and amounts and creates the purchase entry for you — no manual data entry.
Built for Pharmacy Businesses
Every feature is designed around how pharmacy businesses actually work in India.
Batch & Expiry Tracking
Record batch numbers and expiry dates as you add stock, and get alerted on near-expiry items before they turn into losses.
Fast Counter Billing
Search-and-add items, barcode scanning, UPI QR on the bill, and thermal printing — a complete POS that keeps the queue moving.
Live Stock & Low-Stock Alerts
Every sale updates stock in real time. Set minimum levels and KhataBuddy tells you what to reorder, and from which distributor.
GST Invoices & GSTR Reports
Correct GST and HSN on every bill, with GSTR-1 and GSTR-3B data auto-compiled and ready to share with your accountant.
Distributor & Customer Ledgers
Track credit with distributors and dues from customers, and nudge late payers with automatic WhatsApp reminders and a UPI link.
Scan Purchase Bills with AI
Snap or upload a supplier’s purchase bill and KhataBuddy’s AI enters the items and amounts automatically — a huge time-saver on long distributor bills.
Bill by Chat or Voice
Create invoices, record payments and pull reports just by messaging KhataBuddy’s AI — in the app, on the web, or over WhatsApp.
Perfect for
KhataBuddy works for every type of pharmacy business.
Explore more
Free tools and guides to help your pharmacy business bill smarter.
Pharmacy Billing — FAQs
Common questions from pharmacy businesses.
Ready to Simplify Your Pharmacy Business?
Join thousands of Indian businesses already saving hours every month with KhataBuddy.