Staff Attendance & Payroll
Mark daily attendance, generate salary slips and pay your team — in the same software that does your billing. Because staff sit in your books as an expense, the salary reaches your accounts on its own.
Ramesh K.
Counter
Sunita D.
Billing
Imran S.
Delivery
Salary slip · March 2026
Staff cost is usually the one expense that never reaches the books
Attendance gets kept in a register or a diary. Salary gets worked out at the end of the month and paid in cash or by transfer. And then, more often than not, it stops there — the biggest running cost in the business never quite makes it into the accounts, or gets entered weeks later as one lump figure nobody can break down.
Using a separate payroll app does not fix that. It gives you a tidy record of salaries in that app, and you are still the one re-entering the expense into your books afterwards.
Keeping it in the same place solves it properly. In KhataBuddy each staff member is an expense head in your books and each salary slip is a genuine accounting entry — so the moment you generate the slip, the cost is already where it belongs.
How it works
Three steps, start to salary slip
Add your staff
Name, designation and date of joining — three fields and the person is on your list. No long onboarding form before you can start marking attendance.
Mark attendance each day
Run down your staff list and mark who is in. It takes moments, and it replaces the register or the diary you would otherwise be keeping.
Make the salary slip
Pick the month, enter the figures you have agreed for each person, and generate the slip — which lands in your books as a real accounting entry.
One salary slip, and it is everywhere
This is what changes when payroll lives inside your accounting rather than beside it.
Generate a salary slip and it is not a document sitting in a payroll folder — it is a real entry in your books. The expense appears in that staff member’s ledger, in your day book, and in the reports you use to see where money went this month.
Pay the person and that payment shows up in Pay Out alongside every other payment you make, so the question “how much have I actually paid Ramesh this year?” has an answer you can pull up rather than reconstruct.
What you get
Made for a small team, not an HR department
Daily attendance marking
Keep a proper record of who worked which day, in the same software you already open every morning to bill.
Salary slips per month
Generate a salary slip for any staff member for any month, with the designation recorded as it stood at the time.
Staff payments in Pay Out
Money paid to staff is recorded like any other payment, so what you have paid and what is still owed is visible where you already look.
Salary shows up as an expense
Each person sits in your books as an expense head, so salary costs appear in your ledgers without being entered a second time.
Staff-wise summaries
See attendance and salary history per person, so a query about what someone was paid in a given month has an answer.
You set every figure
Enter exactly what you have agreed — the base, the extra for a busy month, whatever you settled. Nothing is imposed by a formula you have to work around.
Who uses it
For businesses that run on a handful of people
One less app to keep in step
Your billing, your stock, your GST and now your staff costs all sit in one place, built from the same entries. That is the whole point of KhataBuddy — fewer systems telling you different versions of the same month.
Start Free TrialStaff Attendance & Payroll — FAQs
Common questions about attendance, salary slips and staff payments.
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