Billing Software for Wholesalers & Distributors
Bulk GST billing with multiple price lists, carton-to-piece units, e-way bills, and outstanding (udhaar) tracking — run your distribution business from your phone, the web, or WhatsApp.
Multiple price lists · E-way bills · Outstanding tracking
Why wholesale & distribution billing is different
Wholesale and distribution runs on volume, rates and credit. You bill many parties at different rates, buy in cartons and sell in pieces, transport goods that need e-way bills, and carry large outstanding (udhaar). Ordinary billing apps slow you down exactly where speed matters.
KhataBuddy is built for it — multiple price lists, carton-to-piece unit conversion, fast GST billing with e-way bills, and party-wise outstanding tracking with automatic reminders, all in one app.
Wholesale & Distribution billing challenges — solved
The everyday problems wholesale & distribution businesses face, and how KhataBuddy handles each one.
Different rates for wholesale, retail and special parties
Set up multiple price lists — wholesale, retail or special rates — so every bill uses the correct price without manual edits.
Buying in cartons but selling in pieces
Use alternative units so a carton, box and piece all map to one product — stock and billing convert automatically.
E-way bills for goods you transport
Generate e-way bills alongside GST invoices, with correct HSN and GSTR-ready reports — ready for transport.
Mountains of outstanding (udhaar) from parties
Track outstanding for every party, see who’s overdue, and send automatic WhatsApp reminders with a UPI link to get paid faster.
Billing high volumes quickly
Bill fast with saved items and rates — or just chat with KhataBuddy’s AI to make a bill or check a party’s balance.
Entering large supplier purchase bills by hand
Upload or scan a supplier’s purchase bill and KhataBuddy’s AI enters the items and amounts for you — no manual data entry.
Built for Wholesale & Distribution Businesses
Every feature is designed around how wholesale & distribution businesses actually work in India.
Multiple Price Lists
Maintain wholesale, retail and special-party rates as separate price lists, so each bill goes out at the right price.
Carton, Box & Piece Units
Alternative units let you buy in cartons and sell in pieces — KhataBuddy converts stock and billing automatically.
GST Invoices & E-way Bills
Correct GST and HSN on every bill, e-way bill generation for transported goods, and GSTR-ready reports for filing.
Outstanding & Party Ledgers
Track udhaar for every party with ageing, and send automatic WhatsApp payment reminders with a UPI link.
Stock & Inventory
Real-time stock with low-stock alerts across your full catalogue, plus reports on sales, purchases and value.
Scan Purchase Bills with AI
Snap or upload a supplier bill and KhataBuddy’s AI enters the items and amounts automatically — built for high purchase volumes.
Bill by Chat or Voice
Create invoices, record payments and pull reports just by messaging KhataBuddy’s AI — in the app, on the web, or over WhatsApp.
Perfect for
KhataBuddy works for every type of wholesale & distribution business.
Explore more
Free tools and guides to help your wholesale & distribution business bill smarter.
Wholesale & Distribution Billing — FAQs
Common questions from wholesale & distribution businesses.
Ready to Simplify Your Wholesale & Distribution Business?
Join thousands of Indian businesses already saving hours every month with KhataBuddy.