Restaurant Table Management Software
See every table on one screen
Which tables are free, which are seated, and which have a bill running — all on one floor view. Every order is linked to its table, every table keeps one running bill, and the table number prints on the KOT and the final bill. No more asking “which table was that for?”
What is restaurant table management software?
A table management system keeps track of every table in your restaurant — who is sitting where, what they have ordered so far, and how much they owe. Instead of a waiter remembering “Table 5 had two thalis and a lassi”, the software remembers it for you, from the first order to the final bill.
Without it, dine-in service runs on memory and scraps of paper. Food goes to the wrong table, a second round of drinks gets missed on the bill, and at the end of the night nobody is sure which tables were busiest. When the restaurant is full, the mistakes multiply.
In KhataBuddy, table management is built into billing. You pick the table when you take the order, the KOT carries the table number to the kitchen, and the same table keeps one running bill until the guests are done — whether the order came from the counter, the captain app or a QR scan.
Why it matters
Why restaurants run their floor on KhataBuddy
Four things you stop worrying about.
Know your floor at a glance
One screen shows every table — free, seated or with a bill running, and for how long. Seat new guests without walking the floor.
One running bill per table
Starters, mains, dessert — every round is added to the same table. Nothing is forgotten when the bill is made.
Food goes to the right table
The table number is on the KOT and the bill, so the kitchen and the waiter always know where an order belongs.
Faster turnover in the rush
Settle a table in one tap and it shows free immediately — the next guests are seated while the last ones walk out.
How it works
How table management works in KhataBuddy
From seating to settling — three steps, nothing to write down.
Pick the table
Open the floor view, tap Table 5. It turns from vacant to seated. Add the first order and it goes to the kitchen as a KOT with “Table 5” printed on top.
Keep adding to the same table
Guests ask for more naan or a round of desserts? Open Table 5 again, add the items, send another KOT. The running bill grows — no new bill, no re-typing.
Settle and free the table
When guests are done, tap Bill. The running order becomes a GST bill with a UPI QR. Once paid, the table shows vacant again for the next guests.
Managing tables by memory vs in KhataBuddy
Memory and paper
KhataBuddy tables
Waiter has to walk the floor to know which tables are free
Floor view shows free, seated and running tables instantly
Second-round orders are scribbled on the same slip or forgotten
Every round is added to the table’s one running bill
Kitchen asks “which table is this for?”
Table number is printed on every KOT
Bill is written up from memory at the end
Running order becomes the bill in one tap — nothing missed
No idea how long a table has been sitting
Each table shows how long it has been occupied
In detail
Everything the floor view gives you
Live status for every table
Vacant, seated, or running a bill — each table is colour-coded, with the current amount and how long it has been occupied. Works the same on the counter computer and on Android.
One running bill per table
A table holds a single open order from the first KOT to the final bill. Add items as many times as guests order — the total is always up to date.
Multiple KOTs, one bill
Each addition to a table goes to the kitchen as its own KOT, but the guests get one clean bill at the end with everything on it.
Table number on KOT and bill
The table number prints on every kitchen ticket and on the customer’s bill, so the kitchen, the waiter and the guest are never confused about where an order belongs.
Orders from any source land on the table
Whether the biller, a captain on their phone or a customer scanning the table QR places the order, it joins that table’s running bill.
Settle with GST bill and UPI QR
Tap Bill and the running order becomes a proper GST or non-GST bill, printed on your thermal printer with a UPI QR code. Once paid, the table is free for the next guests.
Who uses table management
Any place where guests sit down and order in rounds.
Included in the Restaurant Billing plan
₹4,999₹3,999 + 18% GST · per year
Up to 3 users of any type. Every restaurant feature is included in the plan.
Works together with
More restaurant features
Every feature below is included in the same plan — no add-ons to buy.
Kitchen Order Ticket (KOT)
Every order reaches the kitchen as a clear, printed or on-screen ticket the moment it is taken.
Learn moreQR Code Table Ordering
Customers scan the QR on their table, browse the menu and order themselves — no app, no waiting.
Learn moreKitchen Order Display
A screen in the kitchen shows every pending order and lets the cook mark it ready — no paper needed.
Learn moreCaptain Order-Taking App
Captains take orders on their phone at the table and the KOT fires to the kitchen instantly.
Learn moreStaff Management
Give admins, billers and captains their own logins and the right access — and see who did what.
Learn moreRestaurant Reports
Daily sales, best-selling dishes, peak hours and payment split — on your phone, every evening.
Learn moreTable Management — FAQs
Common questions restaurant owners ask about table management in KhataBuddy.
Ready to run your restaurant on KhataBuddy?
Bills, KOTs, tables, QR ordering, the captain app and reports — one plan, one login, on the web and Android.
Free trial · No credit card required