Restaurant Inventory Management Software
Know your kitchen stock before it runs out
Track paneer, rice, oil, packaged drinks and every other ingredient in kg, litres or pieces. Record supplier bills, adjust stock in and out, and get a low-stock alert before Saturday dinner finds you with 1.5 kg of paneer left.
Why kitchen stock management is different
A shop sells what it buys — a packet in, the same packet out. A kitchen is not like that. You buy paneer by the kilo, oil by the tin and rice by the sack, and you sell dishes. So most restaurants never really know what is in the store room until the cook says “paneer khatam” in the middle of the rush.
Restaurant inventory management in KhataBuddy is built around ingredients and raw material. Each item has its own unit — kg, litre, piece, packet — and a minimum level you decide. Every purchase from a supplier adds to stock, every stock-out you record removes from it, and the moment an item drops below its minimum you are told.
It sits inside the same restaurant billing software you use for KOTs and bills, so purchases, supplier dues and stock all live in one place. If you run a shop or wholesale business rather than a kitchen, see our general inventory management software instead.
Why it matters
What changes when stock is tracked
Fewer emergency runs to the market, and a clear picture of where the money goes.
Alerts before you run out
Set a minimum for each item — say 4 kg for paneer. When stock falls below it, KhataBuddy flags it, so you order before it is an emergency.
Every supplier bill recorded
Enter the dairy bill, the vegetable bill, the gas bill. Stock goes up and the supplier’s outstanding is tracked automatically.
One list for the morning purchase
Open the low-stock list and you have your shopping list — no walking through the store room with a notebook.
See what you actually spend
Purchase reports show how much went to each supplier and each item this month, so rising costs are visible before they eat your margin.
How it works
How restaurant inventory works in KhataBuddy
Four simple habits — none of them take more than a minute.
Add your ingredients
Create each ingredient or packaged item with its unit (kg, litre, piece) and a minimum stock level. Enter today’s count as opening stock.
Record purchases
When a supplier delivers, enter the purchase bill — or let KhataBuddy AI scan a photo of it. Stock increases and the supplier’s ledger is updated.
Adjust stock in and out
Used 12 kg of rice today, or a tin of oil went bad? Record a stock-out. Borrowed 2 kg paneer from the shop next door? Record a stock-in. Takes seconds.
Act on alerts and reports
Check the low-stock list before the market run, and look at stock and purchase reports at month end to see where costs are moving.
Guesswork vs tracked kitchen stock
Store room by memory
Inventory in KhataBuddy
Cook discovers paneer is finished during the dinner rush
Low-stock alert shows “Paneer 1.5 kg — below 4 kg minimum” that morning
Supplier bills in a drawer; dues settled from memory
Every purchase recorded; each supplier’s outstanding is one tap away
Nobody knows how much oil the kitchen used last month
Stock and purchase reports show usage and spend item by item
Emergency market runs at retail prices
Planned orders from the low-stock list at your usual supplier rates
Stock count once a year, if ever
A live count that updates with every purchase and adjustment
In detail
Everything the inventory module covers
Ingredients and packaged items alike
Track raw material — paneer, atta, oil, spices — in kg, litre or grams, and packaged goods like cold drinks, water bottles and ice cream in pieces or packets. One list, the right unit for each.
Minimum level and low-stock alerts
Set a minimum for every item. Anything below it appears on the low-stock list, so you see the whole shopping list in one place instead of finding out one item at a time.
Purchase bills, typed or scanned
Enter supplier bills by hand, or photograph the bill and let KhataBuddy AI read the items and amounts — see bill scanning. Either way stock and the supplier ledger update together.
Supplier ledgers and outstanding
Every dairy, vegetable vendor and gas agency gets a ledger. See what you owe each one, record payments, and stop settling dues from memory.
Stock in / stock out adjustments
Record daily consumption, spoilage, or a transfer between two outlets as simple in/out entries, so the count stays honest between purchases.
Stock and purchase reports
Current stock value, item-wise purchases, supplier-wise spend for any period — alongside your sales in the restaurant reports, so cost and revenue sit side by side.
Built for kitchens of every size
Wherever raw material comes in by the kilo and goes out as a dish.
Included in the Restaurant Billing plan
₹4,999₹3,999 + 18% GST · per year
Up to 3 users of any type. Every restaurant feature is included in the plan.
Works together with
More restaurant features
Every feature below is included in the same plan — no add-ons to buy.
Kitchen Order Ticket (KOT)
Every order reaches the kitchen as a clear, printed or on-screen ticket the moment it is taken.
Learn moreTable Management
See every table on one screen — vacant, occupied or running — with a live bill for each.
Learn moreAI Menu Upload
Upload a photo or PDF of your menu and AI creates every item, price and category for you.
Learn moreWhatsApp Marketing
Send offers and festival greetings to your diners on WhatsApp and bring them back more often.
Learn moreStaff Management
Give admins, billers and captains their own logins and the right access — and see who did what.
Learn moreRestaurant Reports
Daily sales, best-selling dishes, peak hours and payment split — on your phone, every evening.
Learn moreRestaurant Inventory — FAQs
Common questions restaurant owners ask about restaurant inventory in KhataBuddy.
Ready to run your restaurant on KhataBuddy?
Bills, KOTs, tables, QR ordering, the captain app and reports — one plan, one login, on the web and Android.
Free trial · No credit card required